The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation "Invasive Alien Species Europe App" undertaken by the Digital Economy Unit of the Joint Research Centre (hereafter JRC.B.6) is presented below.

Purpose of the processing operation: JRC.B.6 collects and uses your personal information to set up the Invasive Alien Species Europe App. This app enables the public to receive and share information about Invasive Alien Species (IAS) in Europe.
It provides details about different IAS (number of species specified in EU Regulation 1143/2014 on Invasive Alien Species) that are considered to be of interest to the complete European Union.
Users can record pictures of possible Invasive Alien Species together with complementary information about their observation. Once validated, data will be fed into the EASIN (European Alien Species Information Network) system.
Your personal data will not be used for an automated decision-making including profiling.

For Invasive Alien Species Europe App administrators:
We process your personal data, because according to Article 5(1)(a) of Regulation (EU)2018/1725 the processing is necessary for the performance of a task carried out in the public interest.

For Invasive Alien Species Europe App users:
We process your personal data, because according to Article 5(1)(d) of Regulation (EU)2018/1725 you have given consent to the processing of your personal data for one or more specific purposes.
We do not process special categories of personal data, therefore Article 10 of Regulation (EU) 2018/1725 does not apply.

In order to carry out this processing operation JRC.B.6 collects the following categories of personal data:
The personal data collected are:

For Invasive Alien Species Europe App administrators:

The provision of your personal data is mandatory to meet a contractual requirement. If you do not provide your personal data, we will not be able to fulfil our obligations.

For Invasive Alien Species Europe App users:

Identification data, where applicable, are managed by the login mechanisms.
The data subject gives the data on a voluntary basis.

For Invasive Alien Species Europe App administrators:
JRC.B.6 only keeps your personal data for the time you will be working in the Unit as Invasive Alien Species administrator. It would be deleted automatically when you are no longer working on these activities/under this role.

For Invasive Alien Species Europe App users:
JRC.B.6 only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely 1 year after the last active login of the user.
Registered users have password protected direct web access to their profile and can at any moment: (a) cancel their registration; (b) update their profile; and (c) request to unsubscribe from specific interest groups and / or publications. In some cases, user_id's unused for a defined period are automatically deleted from the system.

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
No personal data will be directly made available to subjects located outside of the EU or EEA. Nevertheless, the web app interface is publicly accessible; therefore, the public activities of the users will be visible from any geographical location without restriction.
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

For Invasive Alien Species Europe App administrators:
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

For Invasive Alien Species Europe App users:
You have consented to provide your personal data to JRC.B.6 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

The Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, JRC-B6-DP@ec.europa.eu.

The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: https://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00989 Invasive Alien Species Europe App.